What you will learn

In this course, participants learn how to set up and use Oracle Payables to manage the accounts payable process.

Participants learn how to manage suppliers, process invoices as well as payments and generate key reports.

Participants also learn how to approve invoices for payment, process stop and void payments, setup bank accounts and process payment batches. Finally, the students learn how to close accounts payable periods and transfer accounting details to the general ledger. Participants will learn how the Payables application fits into Oracle’s e-Business Suite of applications. This is accomplished through a series of tutorials, supplemented with hands-on exercises.

• Describe how the payables process fits into the Oracle eBusiness suite of applications
• Import/Enter invoices and invoice distributions
• Identify Payables integration points
• Apply prepayments and advances
• Define suppliers and supplier sites
• Identify key reports

Audience

1. Oracle Functional Consultants
2. ERP Vendor Sales Consultants
3. Working professionals pursuing a career path in Oracle applications deployment and consultation

Course Objectives

• Identify the key areas in the Payables process
• Understand how Oracle products use supplier information
• Import invoices or invoice information to create invoices in Payables
• Enter invoices using Quick Invoices
• Use the Payment Workbench
• Set up bank accounts
• Enter expense report templates
• Apply advances
• Describe the period closing process in Payables and Purchasing
• Reconcile accounts payable transactions for the period
• Set up supplier tax information
• Identify tax types, tax codes, and tax groups
• Identify the withholding tax process
• Process automatic withholding tax invoices
• Understand the Payables process flow within the Oracle eBusiness suite of applications

Course Topics

Procure to Pay Lifecycle Overview
Describing the procure to pay process flow
Describing the key areas in the procure to pay process
Describing how the procure to pay process fits into the Oracle eBusiness suite of applications
 
Payables Overview
Describing the Payables process flow
Describing the key areas in the Payables process
Identifying Payables integration points
Identifying Payables open interfaces
 
Suppliers
Defining suppliers
Defining supplier sites
Identifying key reports
Using setup options
Identifying implementation considerations
 
Invoices
Importing and entering invoices and invoice distributions
Applying prepayments and advances
Matching invoices to purchase orders
Applying and releasing holds
Understanding invoice approval workflow
Validating invoices for payment
 
Quick Invoices
Using Quick Invoices
Entering invoice records
Entering purchase order matched invoice records
Entering price corrections
Finding and modifying invoice records
Adding invoice records
Creating invoices from invoice records
 
Payments
Describing the process of issuing payments
Setting up bank accounts
Processing single payments
Processing payment batches
Processing stop and void payments
 
Expense Reports and Credit Cards
Describing the expense report process
Entering expense report templates
Entering expense reports
Applying advances
Identifying key expense related reports
Setting up credit card programs
 
Period Close
Describing the period closing process in Payables and Purchasing
Reconciling accounts payable transactions for the period
 
Appendix 1: Invoice Tax
Setting up supplier tax information
Describing supplier and supplier sites regions
Identifying tax validations
Entering taxes on invoices
Identifying tax types, tax codes, and tax groups
Submitting invoice validations
Using tax control methods
Identifying tax code defaults
 
Appendix 2: Withholding Tax
Identifying the withholding tax process
Using withholding tax options
Processing manual withholding tax invoices
Creating withholding tax invoices
Processing automatic withholding tax invoices